Handling of Cheques collected for DOP DIGIFRANK from RMFS customers.

Handling of Cheques collected for DOP DIGIFRANK from RMFS customers:

1. All the payments/credits received from RMFS customers at the Post Offices should be handled as e-payment transactions only in Point of Sale counter against biller name DOP DIGIFRANK.

2. Whenever, Cheques relating to e-payment transactions are collected through PoS counter, the cheques are to be transferred to the Treasurer through the option 'Counter Cheques' only. Otherwise, data pertaining to e-counter database (e-payment transaction) will not be transferred to Treasury.

3. e-Payment communication should be run at least once in a day after the day’s transactions are over for displaying the credits in e-payment MIS under Collection Details Option for the transaction date against the Biller ID 1848 (DOP DIGIFRANK).

4. The cheques relating to e-payment transactions received at Treasury from PoS counter are to be handled as follows:

Step 1: The Cheques received from PoS counter are to be sent to Bank.

Treasurer —Payments — “Bank Remittance” option.

(Select bank details, Voucher No. and in the next menu Select the Cheque concerned—Click ‘OK’)

Step 2: After the clearance particulars are received from Bank, enter the Date of Clearance of the cheque.

Treasurer – Tools —“Cheques Cleared” Option.

(Select bank details, Voucher No. Clearance date-- Click on OK and then in the next menu Select the cheque concerned - Click on Cleared -- The details of cheques cleared are to be verified by the Supervisor through Cheques Verification option)

Note -1:

If the cheque is received as ‘Counter Cheques’ option from PoS counter, then only the data relating to the e-payment transaction will be available in treasury and date of clearance of the Cheque will be communicated to e-payment server. Otherwise, the data will not be available in Treasury for updating the e-counter database.

Note -2:

If the Post Office (SOs) is not dealing with banks directly and remitting the cheques to their Head Offices then the data of cheque realization particulars will be captured by the e-payment server from the Head office concerned once the cheque is disposed at the Head Office as per the above procedure in Treasury.

Note -3:

Credit to the RMFS customers will be given only after getting the realization particulars of the Cheque given by the customer in e-payment server.

The Biller id for RMFS is : 1848.

You are requested to go thorough the above instructions before doing the e-payment transaction for DOP Digifrank from customers.